BidHelpers offers charity auction support services and can help you with various aspects of your event, from the beginning to the end. Whether you need full service, partial service, or simply printing services, we want to help you make your event as easy, efficient, and exciting as possible.
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- Consulting and Planning of procedures for registration, silent auction, live auction, fund-a-need pledges, and guest check-in and check-out
- Creation of Bidder Cards, Bidder Sheets, Signage, and other Forms and Materials
2. During the event
We bring our own equipment to the event site – laptops, printers, and all. We utilize specialized auction software which allows for fast, efficient check-out and computerized invoice print-outs for each guest. We manage the following aspects during the event:
- Registration and Check-In of guests
- Directing volunteers
- Closing of the silent auction tables and pick-up of bid sheets
- Guest Check-Out and Invoicing, Cashiering, and Item Pick-Up
- Record keeping
- Live auction recording of winners and collection of payment
- Capturing Fund-A-Need type monetary pledges
Before going home for the evening, you will know exactly what you brought in! Reports we provide you will include:
- Sold Items listing item number, bidder number, description, and winning amount.
- Unsold Items listing those items with no bids.
- Winners Report sorted by guest listing bidder number, name, items purchased, and total.
- Unpaid Guests and printouts of their invoices for follow-up.
- Grand Totals for each section including Silent Auction, Live Auction, Fund-A-Need, etc.
Event Management without Printing – Same as full services above except client is responsible for creating and printing of all guest bid card/paddles, silent auction bid sheets, and other recording forms. Contact us for a quote.
For those clients who feel they have all aspects of their event managed and only need printing services, we can offer:
- Customized Guest Bid Cards that have the guest’s name and information printed along with any dinner table seating assignment and organization information.
- Customized Silent Auction Bid Sheets with your organization’s logo and event colors.
Contact us with questions, and if you wish to meet and discuss how we can help you with your auction!